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日本海事新聞ニュース Japan Maritime Daily Apr 23, 2024 (Tue)

Kanematsu Shifts from Paper Documents to data with TradeWaltz

　Kanematsu Corporation will utilize the trade information collaboration platform (PF) “TradeWaltz“ t ・・・ %E3%80%80%3Cb%3EKanematsu%3C%2Fb%3E+Corporation+will+utilize+the+trade+information+collaboration+platform+%28PF%29+%E2%80%9CTradeWaltz%E2%80%9C+to+promote+the+digitization+of+trade-related+documents.+Starting+from+April+1%2C+the+company+fully+switched+to+store+trade-related+documents+for+import+business+of+all+departments+electronically+using+TradeWaltz%2C+eliminating+the+need+to+store+any+new+paper+documents.+By+promoting+digital+transformation+%28DX%29+of+trade+operations%2C+the+company+aims+to+reduce+the+workload+and+streamline+customs+post+audit+procedures+by+customs+and+significantly+strengthen+its+trade+compliance+system.+%3Cbr%3E%E3%80%80A+customs+post+audit+is+an+investigation+in+which+customs+officials+visit+each+office+of+exporters+and+importers+and+check+relevant+books+and+documents+to+see+if+any+improper+declarations+have+been+made.+Under+the+Customs+Act%2C+companies+are+required+to+keep+trade+documents%2C+such+as+account+books%2C+Import+Declarations%2C+and+invoices%2C+for+five+years.+%3Cbr%3E%E3%80%80The+frequency+of+customs+post+audits+is+not+set%2C+but+as+%3Cb%3EKanematsu%3C%2Fb%3E+is+a+trading+company+with+a+large+volume+of+transactions%2C+it+is+audited+on+average+once+every+two+years.+However%2C+because+the+timing+of+audits+varies+by+department%2C+the+company+is+audited+almost+every+year+in+reality.+%3Cbr%3E%E3%80%80The+documents+to+be+stored+amount+to+approximately+1%2C500+cardboard+boxes.+In+addition+to+the+time+and+cost+associated+with+storing+documents%2C+it+takes+time+and+effort+to+transport+and+prepare+the+documents+during+the+audit.+Customs+officials+also+have+to+search+through+a+large+amount+of+trade+documents+to+find+the+necessary+information.+This+resulted+in+a+heavy+workload+for+both+those+conducting+the+audit+and+those+being+audited.+%3Cbr%3E%E3%80%80When+%3Cb%3EKanematsu%3C%2Fb%3E+stores+trade+documents+in+TradeWaltz%2C+it+tags+them+with+simple+common+keywords+such+as+invoice+numbers.+Using+these+keywords%2C+each+stored+document+is+automatically+linked+to+import+license+data+on+TradeWaltz%2C+allowing+customs+officials+to+easily+search+for+the+necessary+documents+based+on+the+import+license+data+items+during+the+customs+post+audit.+Storing+documents+electronically+on+TradeWaltz+meets+the+requirements+of+the+Electronic+Bookkeeping+Act%2C+such+as+capability+to+show+at-a-glance+lists+and+searchability%2C+and+customs+approved+its+use+for+customs+post+audits.+%3Cbr%3E%E3%80%80Kazuhiro+Fukushima%2C+head+of+the+Logistics+%26+Insurance+Dept.%2C+who+promoted+the+digitization+project%2C+said%2C+%E2%80%9CFor+the+time+being+%28the+five-year+period+during+which+paper+storage+is+required%29%2C+paper+and+electronic+documents+will+coexist%2C+but+digitization+will+also+make+it+more+efficient+to+share+information+with+ocean+freight+companies.+TradeWaltz+is+also+looking+to+expand+its+functionality+to+include+EBLs+%28electronic+bills+of+landing%29+and+other+applications%2C+and+we+look+forward+to+seeing+a+variety+of+developments+in+the+trade+industry.%E2%80%9C+Eliminating+the+need+to+store+paper+documents+and+transport+them+by+air+will+also+help+reduce+the+burden+on+the+environment.+%3Cbr%3E%E3%80%80The+Logistics+%26+Insurance+Dept.+has+been+preparing+for+more+than+six+months+for+a+complete+switchover+of+its+import+operations.+Because+it+is+difficult+for+each+sales+department+to+feel+the+benefits+if+it+is+only+about+storing+documents%2C+the+Logistics+%26+Insurance+Dept.+shared+the+vision+for+the+future+of+trade+efficiency+through+the+use+of+TradeWaltz%2C+deepening+the+understanding+of+the+staff.+%3Cbr%3E%E3%80%80%3Cb%3EKanematsu%3C%2Fb%3E+sets+up+a+%E2%80%9CBox+for+the+Deals%E2%80%9C+%28hereinafter+referred+to+as+the+Box%29+in+TradeWaltz+for+each+import+transaction.+Once+import+license+is+granted%2C+the+license+information+is+automatically+stored+in+TradeWaltz.+With+each+Box+and+invoice+number+as+keys%2C+they+are+automatically+linked+and+stored+together.+If+the+Box+has+not+been+created+even+after+the+import+license+was+granted%2C+you+can+check+the+alert+notification.+In+addition+to+preventing+missing+documents%2C+it+also+strengthens+compliance+by+enabling+license+information+and+related+documents+to+be+centrally+managed+digitally.+Currently%2C+documents+are+stored+as+PDF+files+rather+than+structured+data.+%3Cbr%3E%E3%80%80%3Cb%3EKanematsu%3C%2Fb%3E+has+co-invested+in+TradeWaltz%2C+the+operator+of+TradeWaltz%2C+through+TWLink%2C+an+investment+company+it+established+in+2021+with+four+shipping+agents.+By+accumulating+concrete+usage+data+for+TradeWaltz%2C+it+will+also+support+the+expansion+of+the+platform+use+as+a+shareholder.+%3Cbr%3E%E3%80%80The+company+plans+to+consider+expanding+into+export+operations%2C+as+well+as+expanding+its+use+to+business+companies+such+as+logistics+subsidiary+%3Cb%3EKanematsu%3C%2Fb%3E+Logistics+and+Insurance+%28KLI%29.+%3Cbr%3E%3Cbr%3E%3Cbr%3E%3Cbr%3EDisclaimer%3A+The+English+translations+provided+through+this+service+are+the+result+of+translations+made+by+The+Japan+Maritime+Daily+or+automatically+and+mechanically+translated+by+The+Japan+Maritime+Daily+using+an+automated+translation+system+provided+by+a+third+party+after+certain+processing+of+the+Japanese+content+licensed+by+the+third+party.+In+terms+of+the+English+translation%2C+The+Japan+Maritime+Daily+and+MarineNet+Co.%2C+Ltd.+make+no+warranty+or+burden+of+any+kind%2C+express+or+implied%2C+including+its+accuracy%2C+reliability%2C+validity+or+fitness+for+a+particular+purpose.+MarineNet+Users+should+fully+understand+that+this+service+uses+an+automated+translation+system+that+automatically+and+mechanically+recognizes+and+analyzes+information+and+produces+results.+The+users+should+understand+the+above+conditions+before+using+this+service.%3Cbr%3E%3Cbr%3E%E5%85%8D%E8%B2%AC%E4%BA%8B%E9%A0%85%EF%BC%9A%E3%81%93%E3%81%AE%E3%82%B5%E3%83%BC%E3%83%93%E3%82%B9%E3%82%92%E4%BB%8B%E3%81%97%E3%81%A6%E6%8F%90%E4%BE%9B%E3%81%95%E3%82%8C%E3%82%8B%E8%8B%B1%E8%A8%B3%E3%81%AF%E3%80%81%E6%97%A5%E6%9C%AC%E6%B5%B7%E4%BA%8B%E6%96%B0%E8%81%9E%E3%81%8C%E4%BD%9C%E6%88%90%E3%81%99%E3%82%8B%E3%81%8B%E3%80%81%E5%8F%88%E3%81%AF%E3%80%81%E7%AC%AC%E4%B8%89%E8%80%85%E3%81%8B%E3%82%89%E4%BD%BF%E7%94%A8%E8%A8%B1%E8%AB%BE%E3%82%92%E5%8F%97%E3%81%91%E3%81%9F%E6%97%A5%E6%9C%AC%E8%AA%9E%E3%81%AE%E3%82%B3%E3%83%B3%E3%83%86%E3%83%B3%E3%83%84%E3%82%92%E3%80%81%E6%97%A5%E6%9C%AC%E6%B5%B7%E4%BA%8B%E6%96%B0%E8%81%9E%E3%81%8C%E4%B8%80%E5%AE%9A%E3%81%AE%E5%87%A6%E7%90%86%E3%82%92%E8%A1%8C%E3%81%A3%E3%81%9F%E4%B8%8A%E3%81%A7%E3%80%81%E7%AC%AC%E4%B8%89%E8%80%85%E3%81%8C%E6%8F%90%E4%BE%9B%E3%81%99%E3%82%8B%E8%87%AA%E5%8B%95%E7%BF%BB%E8%A8%B3%E3%82%B7%E3%82%B9%E3%83%86%E3%83%A0%E3%82%92%E5%88%A9%E7%94%A8%E3%81%97%E3%81%A6%E8%87%AA%E5%8B%95%E7%9A%84%E3%83%BB%E6%A9%9F%E6%A2%B0%E7%9A%84%E3%81%AB%E7%BF%BB%E8%A8%B3%E3%81%97%E3%81%9F%E7%B5%90%E6%9E%9C%E3%81%A7%E3%81%82%E3%82%8A%E3%80%81%E6%97%A5%E6%9C%AC%E6%B5%B7%E4%BA%8B%E6%96%B0%E8%81%9E%E3%80%81%E3%83%9E%E3%83%AA%E3%83%B3%E3%83%8D%E3%83%83%E3%83%88%E3%81%AF%E3%80%81%E5%BD%93%E8%A9%B2%E8%8B%B1%E8%A8%B3%E3%81%AB%E9%96%A2%E3%81%97%E3%81%A6%E3%80%81%E3%81%9D%E3%81%AE%E6%AD%A3%E7%A2%BA%E6%80%A7%E3%80%81%E4%BF%A1%E9%A0%BC%E6%80%A7%E3%80%81%E5%A6%A5%E5%BD%93%E6%80%A7%E5%8F%8A%E3%81%B3%E7%89%B9%E5%AE%9A%E7%9B%AE%E7%9A%84%E3%81%B8%E3%81%AE%E9%81%A9%E5%90%88%E6%80%A7%E3%82%92%E5%90%AB%E3%82%81%E3%80%81%E6%98%8E%E7%A4%BA%E5%8F%88%E3%81%AF%E9%BB%99%E7%A4%BA%E3%81%AB%E3%82%82%E3%80%81%E3%81%84%E3%81%8B%E3%81%AA%E3%82%8B%E4%BF%9D%E8%A8%BC%E3%82%82%E3%81%97%E3%81%BE%E3%81%9B%E3%82%93%E3%80%82%E3%83%9E%E3%83%AA%E3%83%B3%E3%83%8D%E3%83%83%E3%83%88%E3%83%A6%E3%83%BC%E3%82%B6%E3%83%BC%E3%81%AF%E3%80%81%E3%81%93%E3%81%AE%E3%82%B5%E3%83%BC%E3%83%93%E3%82%B9%E3%81%8C%E3%80%81%E8%87%AA%E5%8B%95%E7%9A%84%E3%81%8B%E3%81%A4%E6%A9%9F%E6%A2%B0%E7%9A%84%E3%81%AB%E6%83%85%E5%A0%B1%E3%82%92%E8%AA%8D%E8%AD%98%E3%83%BB%E5%88%86%E6%9E%90%E3%81%97%E3%81%A6%E7%B5%90%E6%9E%9C%E3%82%92%E5%87%BA%E5%8A%9B%E3%81%99%E3%82%8B%E8%87%AA%E5%8B%95%E7%BF%BB%E8%A8%B3%E3%82%B7%E3%82%B9%E3%83%86%E3%83%A0%E3%82%92%E4%BD%BF%E7%94%A8%E3%81%97%E3%81%9F%E3%82%B5%E3%83%BC%E3%83%93%E3%82%B9%E3%81%A7%E3%81%82%E3%82%8B%E3%81%93%E3%81%A8%E3%82%92%E5%8D%81%E5%88%86%E3%81%AB%E7%90%86%E8%A7%A3%E3%81%97%E3%81%9F%E4%B8%8A%E3%81%A7%E3%80%81%E3%81%93%E3%81%AE%E3%82%B5%E3%83%BC%E3%83%93%E3%82%B9%E3%82%92%E5%88%A9%E7%94%A8%E3%81%99%E3%82%8B%E3%82%82%E3%81%AE%E3%81%A8%E3%81%97%E3%81%BE%E3%81%99%E3%80%82%3Cbr%3E

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